Rosemarie Withee - Microsoft Teams For Dummies

98 98

99 99

100 100

101 101

102 103

103 104

104 105

105 106

106 107

107 108

108 109

109 110

110 111

111 112

112 113

113 114

114 115

115 116

116 117

117 118

118 119

119 120

120 121

121 122

122 123

123 124

124 125

125 126

126 127

127 128

128 129

129 130

130 131

131 132

132 133

133 134

134 135

135 136

136 137

137 138

138 139

139 140

140 141

141 142

142 143

143 144

144 145

145 146

146 147

147 148

148 149

149 151

150 152

151 153

152 154

153 155

154 156

155 157

156 158

157 159

158 160

159 161

160 162

161 163

162 164

163 165

164 166

165 167

166 168

167 169

168 170

169 171

170 172

171 173

172 174

173 175

174 176

175 177

176 178

177 179

178 180

179 181

180 182

181 183

182 184

183 185

184 186

185 187

186 188

187 189

188 190

189 191

190 193

191 194

192 195

193 196

194 197

195 198

196 199

197 200

198 201

199 202

200 203

201 204

202 205

203 206

204 207

205 208

206 209

207 210

208 211

209 212

210 213

211 214

212 215

213 216

214 217

215 218

216 219

217 220

218 221

219 222

220 223

221 224

222 225

223 226

224 227

225 228

226 229

227 230

228 231

229 232

230 233

231 234

232 235

233 236

234 237

235 238

236 239

237 240

238 241

239 242

240 243

241 245

242 246

243 247

244 248

245 249

246 250

247 251

248 252

249 253

250 254

251 255

252 256

253 257

254 258

255 259

256 260

257 261

258 262

259 263

260 264

261 265

262 266

263 267

264 268

265 269

266 270

267 271

268 272

269 273

270 274

271 275

272 276

273 277

274 278

275 279

276 281

277 282

278 283

279 284

280 285

281 286

282 287

283 288

284 289

285 290

286 291

287 293

288 294

289 295

290 296

291 297

292 298

293 299

294 300

295 301

296 302

297 303

298 304

299 305

300 307

301 308

302 309

Is it just me or does the pace of technology seem to be speeding up? It feels like just the other day Microsoft bought Skype and transformed its Lync product into Skype for Business. Well, hold on, because Microsoft Teams has come along and it has displaced all of them! After its release in 2017, Teams has gone on to become the fastest growing product in the history of Microsoft.

Microsoft Teams is a communications and collaboration tool that enables you to chat, call, and meet and collaborate with others in real time. It is available either as a free, stand-alone app that you can download from the Internet, or as part of a bundle of software, such as Microsoft 365. If you are ready to learn what all the hype is about with Microsoft Teams, you are in the right place.

This book is designed to get you the information you need to use Microsoft Teams quickly and efficiently without getting bogged down in the weeds. You learn how to get up and running with Teams in just a few minutes. You then discover how to add users, create teams, and communicate and collaborate with others in real time. In addition to learning the basics of Teams, you discover many tips and tricks you need to know to get the most out of the product to facilitate remote work and learning, and even how to use Teams to stay connected to family and friends.

To make the content more accessible, the book is organized into seven parts:

Part 1: Getting Started with Microsoft Teams

Part 2: Exploring Chat, Teams, Channels, and Apps

Part 3: Staying in Sync with Meetings and Conferencing

Part 4: Taking Communications to the Next Level with Voice

Part 5: Becoming a Microsoft Teams Administrator

Part 6: Molding Teams to Fit Your Unique Organization

Part 7: The Part of Tens

Each part is organized based on the way you will use Teams. For example, in Part 2, you learn about the different methods of communication available in Teams. In Part 5, you learn about Teams administration. You might need to jump straight into Teams administration if you find yourself as an “accidental admin,” or you might want to start at the beginning of the book and build up your knowledge bit by bit. The Part of Tens offers three top ten lists: tips for getting the most out of Teams, the best apps to install in Teams, and the best places you can go to learn more and continue your Teams journey.

The book is designed so you can read the chapters and parts in any order and jump back and forth as you explore and use Teams.

In this book I assume that you have at least heard of Microsoft Teams, have an interest in getting the most out of the product, and have access to a computer. In the chapter about using Teams on a mobile device, I assume you are interested in using Teams on your iOS or Android smartphone or tablet. Microsoft designed Teams from the ground up to be intuitive and easy to use, so if you have access to a computer, you should be all set.

Throughout this book, icons in the margins highlight certain types of valuable information that call out for your attention. Here are the icons you’ll encounter and a brief description of each.

The Tip icon marks tips (duh!) and shortcuts that you can use to make learning about Teams easier.

Remember icons mark the information that’s especially important to know. To siphon off the most important information in each chapter, just skim through these icons.

The Technical Stuff icon marks information of a highly technical nature that you can skip over if you don’t want all the technical detail.

The Warning icon tells you to watch out! It marks important information that may save you headaches when getting up to speed with Teams.

As you continue to learn and work with Microsoft Teams, you may want to find shortcuts. I maintain an online cheat sheet that you can use as a quick reference to get common tasks done in Teams in a hurry. You can find this cheat sheet online by going to www.dummies.com and searching for Microsoft Teams For Dummies Cheat Sheet in the search box.

Now that you know a little about this book, it is time to get started. If you are new to Microsoft Teams, then jump right into Chapter 1where you get up and running in just a few minutes. If you already have Teams installed, then skip ahead to areas of Teams you would like to learn more about right away. If you find yourself with Teams administration tasks on your plate, then head straight to Part 5. There is no right or wrong answer in where to start when learning Teams. The best advice I can give is to just jump in and start using it to communicate with others!