Paul McFedries - Teach Yourself VISUALLY Zoom

Meeting Information

Click Zoomto display a dialog that shows the meeting ID and passcode, the name of meeting host, and a link that can be used to invite people to the meeting.

Understanding Presence Status

The Zoom desktop and mobile apps use presence status icons to indicate the current status of users you interact with on Zoom. A user’s presence status is an indication of the person’s current engagement with the Zoom app. The presence status is useful because it lets you know whether a user is available for a meeting, chat, or phone call. For example, if you want to invite a user to an instant meeting, you would delay that meeting if the user’s presence status indicates that person is not currently available.

The following table describes the main presence status icons.

Icon	Presence Status	The User Is …
	Available (desktop)	Signed in to the Zoom desktop app
	Available (mobile)	Signed in to the Zoom mobile app
	Offline	Not signed in to the Zoom desktop or mobile app
	Away	Signed in to the Zoom desktop or mobile app, but their device is in sleep mode or the user has manually set their status to Away
	Do not disturb	Signed in to the Zoom desktop or mobile app, but has chosen not to receive any Zoom notifications for a period of time
	In a Zoom meeting	Hosting or has joined a Zoom meeting
	On a call	Currently on a Zoom Phone call
	In a calendar event	Taking part in an event that was scheduled using a synced calendar

Set Your Presence Status

When you are hosting or attending a Zoom meeting or on a Zoom Phone call, the Zoom app automatically sets your presence status accordingly so that other users know that you are currently busy. However, there will be times when you prefer to set your presence status manually. For example, if you are signed in to the Zoom desktop app, you might require some uninterrupted time. In that case, you can manually set your presence status to Do Not Disturb.

The Zoom desktop app supports three presence statuses: Available, Away, and Do Not Disturb.

Set Your Presence Status

Sign in to the Zoom desktop app.

Your user icon displays your current presence status.

Click your user icon.

Click the presence status you want to set.

If you click Do not disturb, click the amount of time you want to be undisturbed.

Zoom updates your presence status icon.

CHAPTER 2

Hosting a Meeting

You can host your own Zoom meetings and invite other people to attend. You can create instant meetings that start right away, or you can schedule a future meeting. As host, you can also allow participants into the meeting, rename attendees, enable participants to share a screen or record the meeting, remove participants, and more.

Start an Instant Meeting

Start an Instant Meeting in Your Personal Meeting Room

Invite People to a Meeting

Schedule a Meeting

Schedule a Recurring Meeting

Start a Scheduled Meeting

Explore Host Controls

Allow a Person into Your Meeting

Enable the Co-Host Option

Make an Attendee a Meeting Co-Host

Assign an Attendee to Type Closed Captions

Enable Screen Sharing for Participants

Enable Breakout Rooms for Participants

Create Breakout Rooms

Enable Recording for Participants

End a Meeting

Start an Instant Meeting

If you have a Zoom account, you can host a meeting immediately by starting an instant meeting. An instant meeting is a meeting that begins right away and to which you invite users after the meeting has begun, as described in the section “ Invite People to a Meeting” later in this chapter. You can start an instant meeting either using the Zoom desktop app or using the Zoom mobile app.

You can also start an instant meeting from a Zoom chat conversation. For the details, see Chapter 11.

Start an Instant Meeting

Using the Zoom Desktop App

Click Home.

Click New Meeting.

If you prefer to start the instant meeting with your video turned off, click the New Meeting and then click Start with video( changes to ).