Matt Wade - Teach Yourself VISUALLY Microsoft Teams

Scroll through your missed items and select the one you want to find out more about.

Click the item and take the appropriate action.

TIP

Can I use the activity feed to catch up with what happened?

Yes, the activity feed offers a great summary of what happened and what is important to you. You can compare it to skimming through your Outlook inbox.

Filter the Activity Feed by Notification Type

Your activity feed lets you find important missed events more quickly by filtering the notification by the type that matches the event you’re most interested in. You can also search for keywords or names here.

Filter the Activity Feed by Notification Type

In the activity feed, click Filter( ).

Click More options (⋯).

You can now click the notification type you are looking for.

Alternatively, you can filter for words and names.

Set Your Status

Your status in Teams is normally updated based on your calendar busy status. You can see your status in the upper-right corner next to your profile photo or initials in the Profile menu. The status shows other colleagues in your organization if you are currently available or if they should try to contact you later.

Make sure to use it properly, because the status affects the way you get notifications. You have six status options, including Do not disturb .

Set Your Status

Click your profile photo or initials in the top-right corner to open the Profile menu.

Click the first option in the now displayed menu. This is your current status.

Click the status you want to be displayed.

You can reset the status by clicking Reset status.

You can set the duration of your status by skipping steps 3and 4. Click Durationand set your status and duration there.

TIP

Is there a shortcut I can use to set my status?

Yes, you can use the search bar at the top of the Teams desktop app. There is a command for every status. You can set it to /busy, /brb, /away, /offline, /available, /dnd. Just type in the command and press Enter. Learn more about slash commands in Chapter 4.

Set Your Status Message

In addition to the overall status indicator, you can specify a status message. There is space for a few sentences that explain or supplement your current status. You can also use this message if you are planning for a longer absence or vacation.

Set Your Status Message

Click your profile photo or initials in the top-right corner to open the Profile menu.

Click Set status message .

Type your status message.

Click Show when people message meto make it more noticeable.

Set how long this message should display.

When you are happy with the message, click Done.

TIP

Can I refer directly to one of my colleagues as a representative?

Just like in many other places in Microsoft Teams, you can use the @mention in your status to refer directly to someone else in your stead.

Enable Do Not Disturb

The Do not disturb status is set by default when sharing a screen or app during a Teams meeting. However, you can also set this yourself anytime you’d like. The Do not disturb status suppresses nearly all notifications, so no messages or calls will pop up onto your screen. This makes the status a nice feature to mute all notifications when enabled.

Enable Do Not Disturb

Click your profile photo or initials in the top-right corner to open the Profile menu.

Select the first option in the now displayed menu. This is your current status.