Paul McFedries - Teach Yourself VISUALLY Zoom

Alternatively, click the attendee’s Menuicon ( ) and then click Make Co-host.

Note: You can repeat steps 2and 3to add more co-hosts, as needed. There is no limit on the number of co-hosts you can add.

Zoom lets the attendee know that they are now a co-host of the meeting.

Assign an Attendee to Type Closed Captions

If your meeting includes participants who are hearing impaired, you can assign another participant to type closed captions. Zoom offers a feature that enables you to assign a third-party service to create closed captions. However, if you do not have access to such a service and your meeting either has one or more hearing-impaired participants or is required to provide such accessibility, you as the meeting host can assign another attendee to provide the closed captioning. Ideally, it is best to contact that user before the meeting to ensure the person is willing and able to type closed captions.

Assign an Attendee to Type Closed Captions

In the host controls, click Closed Caption.

Click Assign a participant to type.

Alternatively, you can click I will typeto assign this task to yourself.

If you have access to a third-party closed captioning service, click Copy the API tokenand then paste the token into the service’s closed captioning tool.

Zoom opens the Participants pane.

Click the attendee’s Morebutton.

Click Assign to Type Closed Caption.

Alternatively, click the attendee’s Menuicon ( ) and then click Assign to Type Closed Caption.

Note: If you do not see the Assign to Type Closed Caption command, it means the user is attending the meeting using a mobile device.

Zoom lets the attendee know that they have been assigned to type closed captions.

Enable Screen Sharing for Participants

You can make your meetings more valuable and productive by enabling participants to use screen sharing. Screen sharing is a feature that enables you to show your screen, an open window, a running application, or other types of content to the participants in your meeting. By default, only the meeting host can share content in this way. However, it is often useful to allow participants to share content. To allow this, you must enable participant screen sharing in your Zoom profile settings. For the full details on using screen sharing, see Chapter 6.

Enable Screen Sharing for Participants

Use a web browser to navigate and sign in to https://zoom.us/profile/setting.

Click Meeting.

Zoom displays the meeting settings.

Click Screen sharing( changes to ).

Under Who Can Share?, click All Participants( changes to ).

Under Who Can Start Sharing When Someone Else Is Sharing?, click All Participants( changes to ).

Click Save.

Meeting participants can now use screen sharing.

Note: Changes to screen sharing settings do not apply to existing meetings.

Enable Breakout Rooms for Participants

You can make your large meetings more efficient and productive by enabling participants to be split into multiple breakout rooms. A breakout room is a separate session that includes a subset of the participants from the main meeting. By splitting a large meeting into several breakout rooms, you make it easier for participants to talk and share information. Breakout rooms are disabled by default, so to use them you must enable a setting in your Zoom profile. To learn how to create breakout rooms, see the next section, “ Create Breakout Rooms.”

Enable Breakout Rooms for Participants

Use a web browser to navigate and sign in to https://zoom.us/profile/setting.

Click Meeting.