Paul McFedries - Teach Yourself VISUALLY Zoom

Records the meeting locally or to the cloud. See Chapter 7.

Closed Caption

Assigns an attendee to type closed captions. See the section “ Assign an Attendee to Type Closed Captions” later in this chapter.

Reactions

Adds a reaction icon to your video feed. See Chapter 3.

Breakout Rooms

Creates one or more breakout rooms. See the section “ Enable Breakout Rooms for Participants” later in this chapter.

End

Stops the meeting. See the section “ End a Meeting” later in this chapter.

Allow a Person into Your Meeting

If you have enabled the Waiting Room feature for your meeting, you need to allow authorized users into the meeting when they ask to join. The Waiting Room security feature (see Chapter 9) prevents unauthorized users from joining your meeting. This is highly recommended for all meetings, but it does give you as the meeting host an extra task: you must watch for users in the waiting room, determine whether they are authorized, and then allow access to legitimate meeting participants.

Allow a Person into Your Meeting

Zoom displays a bar similar to the one shown here if one or more users are in the waiting room.

To allow a single authorized user into the meeting, click Admit.

Zoom allows the user to join the meeting.

If multiple users are in the waiting room, click Viewinstead; then continue with step 2.

Zoom opens the Participants pane.

Admit the authorized users:

To admit a single user, click that user’s Admitbutton.

To admit everyone in the waiting room, click Admit all.

Zoom allows the users to join the meeting.

Note: To remove a person from your meeting, first click the attendee’s Menuicon ( ). To remove the user temporarily, click Put in Waiting Room; to remove the user permanently, click Remove.

Enable the Co-Host Option

If you want to make one of your meeting participants a co-host of your meeting, you need to enable that option in your Zoom profile. You can share hosting duties by assigning a participant to be a meeting co-host. The capability of making an attendee a co-host is disabled by default. You can enable the co-host feature by modifying your meeting settings.

Once you have enabled the co-host setting, in subsequent meetings you will be able to assign co-host duties to an attendee, as described in the next section, “ Make an Attendee a Meeting Co-Host.”

Enable the Co-Host Option

Use a web browser to navigate and sign in to https://zoom.us/profile/setting.

Click Meeting.

Zoom displays the meeting settings.

Click Co-host( changes to ).

You can now assign a co-host in a meeting.

Note: If you change the co-host setting during a meeting, the option to assign a co-host will not be available in that meeting.

Make an Attendee a Meeting Co-Host

Hosting a meeting comes with a number of responsibilities, including admitting authorized users, controlling attendee audio and video when needed, setting security options, removing users, and more. If you are hosting a meeting with many participants, you might find all these tasks burdensome. If so, you can share that burden and make hosting a large meeting easier by making one or more attendees a co-host.

To make someone a co-host, you need to enable this feature in your profile settings. See the previous section, “ Enable the Co-Host Option.”

Make an Attendee a Meeting Co-Host

In the host controls, click Participants.

Note: You can also display the Participants pane by pressing + .

Zoom opens the Participants pane.

Click the attendee’s Morebutton.

Click Make Co-host.