Matt Wade - Teach Yourself VISUALLY Microsoft Teams

Note: Your photo should be cropped square (or as close to square as possible) before you upload.

Confirm that you are happy with the look, and then click Save.

Note: This changes your profile photo throughout Microsoft 365 and may take some time to work its way into all apps.

Access and Manage Your Saved Messages

If you are a fan of flagging emails, then you will love saving messages in Teams. Saved messages—either in private chat or in a channel conversation—are kept in a central spot for you so that you can view and manage them later at your convenience.

Access and Manage Your Saved Messages

Click your profile photo or initials in the top-right corner.

Click Saved.

From the rail, select the message you want to view. It will load in the main area.

Note: Saved messages are listed chronologically, newest on top. You cannot reorder them.

To remove a saved message from your list, click Unsave this message( ).

Access a List of Keyboard Shortcuts

Plenty of people live on keyboard shortcuts, such as Ctrl + C and ⌘ + V. Teams has a slew of keyboard shortcuts, some of which align with the standard ones in Windows and macOS and others that are specific to Teams itself.

Access a List of Keyboard Shortcuts

In the Teams search box, type the slash command /keys.

Note: For more information about slash commands in Teams, see the section “ Slash Commands” in Chapter 4.

A lengthy list of shortcuts will appear. Check on this every so often; new shortcuts pop up from time to time.

Note: Shortcuts are generally the same between Windows and macOS. Just use the Ctrl or ⌘ key, respectively.

Click to close the pane.

Set Up and Manage Your Video and Audio Devices

Before you start taking part in meetings for the first time—or any time you plan to use a new audio or video device—you should make sure your devices are set up properly. It is an easy step to avoid anxiety or embarrassment the first time you hop into a meeting and find something is not working properly. As with most things, a little time spent early on can save time and frustration later.

Set Up and Manage Your Video and Audio Devices

Click Settings and more (⋯)in the top-right corner.

Click Settings.

Click Devices.

Under Audio devices, select the speaker and microphone you want to use.

Under Noise suppression, select how aggressively you want background noise to be removed. Auto (Default)is likely best to start with.

Under Camera, select which webcam you want to use (if you have multiple).

Click Make a test calland run through the steps to confirm your audio and video devices are working as expected.

Note: Teams will remember these settings for your next call or meeting. You can always change your device settings when joining or during a meeting.

View a Person’s Contact Card

Every person in Teams has a list of contact information that is easily accessible to you so you can find their job title, office location, phone number, and more personal details.

View a Person’s Contact Card

Hover over the profile photo or initials of a colleague.

The contact card lists photo, name, title, email address, phone number, department, and sometimes additional content from your organization.

To send a quick private chat, enter a message in the text box and click Send( ).