William Stanek - Windows Server 2012 R2 Storage, Security, & Networking Pocket Consultant

10.On the Select Import Options page, choose one of the following options in the List In The Directory list:

■ List Printers That Were Previously ListedChoose this option to specify that only printers that were previously listed are listed in Active Directory.

■ List All PrintersChoose this option to specify that all printers are listed in Active Directory.

■ Don’t List Any PrintersChoose this option to specify that no printers are listed in Active Directory.

11.Tap or click Next to begin the import process. After the wizard completes the import process, tap or click Open Event Viewer to review the events generated during the import process. If an error occurred during processing, you can use the event entries to determine what happened and possible actions to take to resolve the problem. When you have finished, exit the Event Viewer.

12.On the Importing page, tap or click Finish to exit the Printer Migration Wizard.

Printer filters display only the printers, printer queues, and printer drivers that meet specific criteria. Through automated notification, you can use printer filters to automate monitoring of printers.

In Print Management, you can view existing filters by expanding the Custom Filters node. If you expand the Custom Filters node and then select a filter, the main pane shows all printers or print drivers that match the filter criteria. Print Management includes the following default printer filters:

■ All PrintersLists all printers associated with print servers that have been added to the console

■ All DriversLists all printer drivers associated with print servers that have been added to the console

■ Printers Not ReadyLists all printers that are not in a Ready state, such as those with errors

■ Printers With JobsLists all printers associated with print servers that have active or pending print jobs

You can create a new custom filter by follow these steps:

1.In Print Management, press and hold or right-click the Custom Filters node, and then tap or click Add New Printer Filter to start the New Printer Filter Wizard.

2.On the Printer Filter Name And Description page, enter a filter name and description. If you’d like the number of matching items to be displayed after the filter name, select the Display The Total Number Of Printers check box. Tap or click Next.

3.On the Define A Filter page, define the filter by specifying the text box, condition, and value to match in the first row. If you want to further narrow the possible matches, define additional criteria in the second, third, and subsequent rows. Tap or click Next when you are ready to continue.

NOTE When you use filters for monitoring and notification, you use the Queue Status text box the most. This text box enables you to receive a notification when a printer has a specific status. You can match the following status values: Attention Required, Busy, Deleting, Door Open, error, Initializing, IO Active, Manual Feed Required, No Toner Ink, Not Available, Offline, Out of Memory, Out of Paper, Output Bin Full, Page Punt, Paper Jam, Paper Problem, Paused, Printing, Processing, Ready, Toner Ink Low, Waiting, and Warming Up.

TIP When you are matching conditions in a filter, you can match an exact condition that does exist or one that does not exist. For example, if you want to be notified only of conditions that need attention, you can look for Queue Status conditions that are not exactly the following: Deleting, Initializing, IO Active, Printing, Processing, Waiting, Warming Up, and Ready.

4.On the Set Notifications (Optional) page, you can specify whether to send an email message, run a script, or take both actions when the specified criteria are met. Tap or click Finish to complete the configuration.

You can modify an existing custom filter by following these steps:

1.In Print Management, expand the Custom Filters node. Select and then press and hold or right-click the filter with which you want to work. On the shortcut menu, tap or click Properties.

2.In the filter’s Properties dialog box, use the options provided to manage the filter settings. This dialog box has the following three tabs:

■ General Shows the name and description of the printer filter. Enter a new name and description as necessary.

■ Filter CriteriaShows the filter criteria. Enter new filter criteria as necessary.

■ NotificationShows the email and script options. Enter new email and script options as necessary.

Windows Server 2012 R2 uses the Print Spooler service to control the spooling of print jobs. If this service isn’t running, print jobs can’t be spooled. Use the Services console to check the status of the Print Spooler. Follow these steps to check and restart the Print Spooler service:

1.On the Tools menu in Server Manager, tap or click Computer Management.

2.If you want to connect to a remote computer, press and hold or right-click the Computer Management entry in the console tree, and then tap or click Connect To Another Computer. You can now choose the system whose services you want to manage.

3.Expand the Services And Applications node, and then tap or click Services.

4.Select the Print Spooler service. The Status should be Started. If it isn’t, press and hold or right-click Print Spooler, and then tap or click Start. The Startup Type should be Automatic. If it isn’t, double-tap or double-click Print Spooler and set Startup Type to Automatic.

TIP Spoolers can become corrupted. Symptoms of a corrupted spooler include a frozen printer or one that doesn’t send jobs to the print device. Sometimes the print device might print pages of garbled data. In most of these cases, you can resolve the problem by stopping and starting the Print Spooler service. Other spooling problems might be related to permissions. See “Setting printer access permissions” later in this chapter.

The sections that follow explain how to set commonly used printer properties. After you install a network printer, you can set its properties by following these steps:

1.In Print Management, expand the Print Servers node and the node for the server with which you want to work.

2.Select the server’s Printers node. In the main pane, press and hold or right-click the printer with which you want to work, and then tap or click Properties. You can now set the printer properties.

To make it easier to determine which printer to use and when, you can add comments and location information for printers. Comments provide general information about the printer, such as the type of print device and who is responsible for it. Location describes the actual site of the print device. After set, applications can display these text boxes. For example, Microsoft Word displays this information in the Comment and Where text boxes when you select Print from the File menu.

You can add comments and location information to a printer by using the text boxes on the General tab of the printer’s Properties dialog box. Enter your comments in the Comment text box. Enter the printer location in the Location text box.