William Stanek - Windows Server 2012 R2 Storage, Security, & Networking Pocket Consultant

To enable spooling, use one of the following options:

■ Spool Print Documents So Program Finishes Printing FasterSelect this option to spool print jobs.

■ Start Printing After Last Page Is SpooledSelect this option if you want the entire document to be spooled before printing begins. This option ensures that the entire document makes it into the print queue before printing. If for some reason printing is canceled or not completed, the job won’t be printed.

■ Start Printing ImmediatelySelect this option if you want printing to begin immediately when the print device isn’t already in use. This option is preferable when you want print jobs to be completed more quickly or when you want to ensure that the application returns control to users as soon as possible.

You can disable spooling by selecting the Print Directly To The Printer option. The following additional check boxes let you configure other spooling options:

■ Hold Mismatched DocumentsIf you select this option, the spooler holds print jobs that don’t match the setup for the print device. Selecting this option is a good idea if you frequently have to change printer form or tray assignments.

■ Print Spooled Documents FirstIf you select this option, jobs that have completed spooling will print before jobs in the process of spooling, regardless of whether the spooling jobs have higher priority.

■ Keep Printed DocumentsTypically, documents are deleted from the queue after they’re printed. To keep a copy of documents in the printer, select this option. Use this option if you’re printing files that can’t easily be re-created. In this way, you can reprint the document without having to re-create it. For details, see “Pausing, resuming, and restarting individual document printing” later in this chapter.

■ Enable Advanced Printing FeaturesWhen you enable this option, you can use advanced printing options (if available), such as Page Order and Pages Per Sheet. If you note compatibility problems when using advanced options, you should disable the advanced printing features by clearing this check box.

You set printer sharing in the Properties dialog box of the printer you’re configuring. Press and hold or right-click the icon of the printer you want to configure, and then tap or click Manage Sharing. This opens the printer’s Properties dialog box with the Sharing tab selected. You can use this tab to change the name of a network printer and to start sharing or stop sharing a printer. Printer sharing tasks that you can perform include the following:

■ Sharing a local printer (thus making it a network printer)To share a printer, select Share This Printer, and then specify a name for the shared resource in the Share Name text box. Tap or click OK when you have finished.

■ Changing the shared name of a printerTo change the shared name, just enter a new name in the Share Name text box, and then tap or click OK.

■ Stopping the sharing of a printerTo quit sharing a printer, clear the Share This Printer check box, and then tap or click OK.

Network printers are shared resources. As such, you can set access permissions for them. You set access permissions in the Properties dialog box of the printer you’re configuring. Open the printer’s Properties dialog box, and then tap or click the Security tab. Permissions that you can grant or deny for printers are Print, Manage Documents, and Manage This Printer. Table 10-2 summarizes the capabilities of these permissions.

TABLE 10-2Printer permissions used by Windows Server 2012 R2

The default permissions are used for any new network printer you create. These settings are as follows:

■Members of the Administrators, Print Operators, and Server Operators groups have full control over printers by default. This makes it possible for you to administer a printer and its print jobs.

■The creator or owner of the document can manage his or her own document. This enables the person who printed a document to change its settings and to delete it.

■Everyone can print to the printer. This makes the printer accessible to all users on the network.

As with other permission sets, you create the basic permissions for printers by combining special permissions into logical groups. Table 10-3 shows special permissions used to create the basic permissions for printers. By using Advanced permission settings, you can assign these special permissions individually if necessary.

TABLE 10-3Special permissions for printers

Windows Server 2012 R2 lets you audit common printer tasks by following these steps:

1.Open the printer’s Properties dialog box, and then tap or click the Security tab. Tap or click Advanced to open the Advanced Security Settings dialog box.

NOTE Actions aren’t audited by default. You must first enable auditing by establishing a group policy to audit the printer.

2.On the Auditing tab, add the names of users or groups you want to audit by using the Add button and remove names of users or groups by using the Remove button.

3.Select the events you want to audit by selecting the check boxes under the Successful and Failed headings, as appropriate.

4.Tap or click OK.

Document default settings are used only when you print from applications that are not based on Windows, such as when you print from the command prompt. You can set document defaults by following these steps:

1.Open the printer’s Properties dialog box, and then tap or click the General tab.

2.Tap or click Preferences.

3.Use the text boxes on the tabs provided to configure the default settings.

Windows Server 2012 R2 enables you to control global settings for print servers by using the Print Server Properties dialog box. In Print Management, press and hold or right-click the server entry for the print server with which you want to work, and then tap or click Properties. If the print server isn’t listed, you can add it in the Add/ Remove Servers dialog box. To open the dialog box, press and hold or right-click Print Servers, and then tap or click Add/Remove Servers.